Party & Charter Bus Prices: How to Calculate Your Miami Bus Rental Costs

With experience in the Miami group transportation industry, Miami Party Bus Company has the expertise needed to connect you with the best bus for your needs – at the best price. The price of your party bus or charter bus rental will depend on factors like the size of your group, the date and time of your trip, and the type of vehicle you need. However, Miami Party Bus Company makes it easy to get an instant quote in 30-seconds right over the phone or online. We have a 24 hour easy booking tool available right online. Get a quote instantly online by calling 954-507-6982.

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Here are some estimated price ranges to get you started planning your budget:

Hourly Rates
Vehicles	Hourly Minium Prices
Limousines
6 Passenger Limousine	$ 155-265 per hour
8 Passenger Limousine	$ 155-265 per hour
10 Passenger Limousine	$ 155-265 per hour
14 Passenger Limousine	$ 155-285 per hour
16 Passenger Limousine	$ 155-335 per hour
18 Passenger Limousine	$ 155-335 per hour
20 Passenger Limousine	$ 200-335 per hour
Coach Buses
18 Passenger Mini Bus	$155-300 per hour
20 Passenger Minibus	$155-300 per hour
25 Passenger Mini Bus	$155-320 per hour
50 Passenger Coach Bus	$195-400 per hour
56 Passenger Charter Bus	$195-400 per hour
School Bus Rental	$185-350 per hour
Party Limo Buses
14 Passenger Sprinter Party Bus	$185-355 per hour
15 Passenger Party Bus	$185-355 per hour
20 Passenger Party Bus	$235-355 per hour
30 Passenger Party Bus	$295-400 per hour
35 Passenger Party Bus	$295-400 per hour
40 Passenger Party Bus	$295-440 per hour
50 Passenger Party Bus	$300-500 per hour

The pricing listed above are just estimated rates and can vary significantly based due to COVID, inflation, and availability. To get more accurate pricing based on your trip, please give us a call and we’ll get you a quote right over the phone.

Factors That Determine Your Price

The price of a bus rental depends on several key factors. When determining bus rental pricing, companies take into account variables like the size of the bus, features and amenities, number of passengers, mileage and routes, duration of the rental, time of year, and more. By considering all these elements, rental companies can provide customized price estimates that make sense for each unique situation. In the sections below, we’ll break down exactly how each factor impacts the total bus rental price. Understanding these dynamics will help you budget and plan your next group trip.

Distance and Duration

When preparing your quote, we first consider the total mileage and duration of your trip. Buses can be rented hourly, daily, or by mileage depending on your itinerary. For trips within Miami spanning just a few hours, we typically charge an hourly rate. For full day excursions to the Florida Keys or Orlando theme parks, a flat daily fee works best. And for multi-day trips covering long distances across the state, charging by mileage makes the most sense. No matter where your group’s adventure takes you, our experienced staff will tailor the pricing structure to fit your unique plans. We aim to provide upfront estimates but can accommodate changes if they arise. Just know additional mileage will incur extra fees. Our goal is making transportation simple, reliable, and cost-effective.

When You’re Traveling

Bus rental prices fluctuate based on season and demand. April through June tend to be the most expensive months for rentals due to graduations, school trips, proms, family reunions and other spring events. Prices also rise when the Miami Dolphins, Heat, Marlins or University of Miami have home games, especially on Saturdays. January, February and July are typically the most affordable months to book buses since there are fewer events and activities. To get the best value, reserve your rental at least 3-6 months early. Last-minute date or route changes can alter your quote. Even with prepayment, extra mileage outside of original plans may incur additional fees. Planning details in advance and booking during slower seasons can help you save on your bus transportation.

Where Your Trip Starts and Finishes

Whether your group is coming from a major city like Miami or Chicago where buses are plentiful, or a smaller town with limited options, we’ve got you covered. The number of bus companies can impact rates since lower supply means companies may charge more. Additionally, your quote factors in “deadhead” – the miles our buses travels to reach your group with no passengers on board. So if we don’t offer rentals in your hometown, we’ll need cost to cover sending a bus there. Starting and ending addresses greatly impact your quote, so provide precise locations when booking. For example, a Miami to Orlando bus rental spanning 235 miles calculates deadhead into the total. Where your trip starts and finishes plays a big role!

The Size of Your Group

The type of bus you choose impacts the price. Larger buses like motorcoaches and charter buses cost more hourly than compact minibuses. But they hold over 50 passengers, so large groups get a better per person rate. Minibuses—holding 20 to 30 people—save money for smaller groups. Their lower storage capacity and lack of a bathroom limit long trips. Buses with extra amenities like WiFi, outlets, and luxury seating cost more than basic models. Fill as many seats as possible to lower the per person price. With 56 people on a charter bus, each pays less than if just 20 passengers rode. Party buses offer lighting, sound systems, and TVs so pricing nears full-sized buses. Entertainer coaches have kitchens, suites, and lounges for bands on tour. The lavish features increase their rates. School buses lack amenities charter buses offer, and often cannot travel far, but may cost less. Compare vehicle sizes and amenities to select the best bus. Check if a minibus or motorcoach better suits your trip distance, luggage needs, and group size before booking.

How to Keep Costs Down

Book early to secure the best rates—even 3-6 months out. Consider the per-person cost rather than just the total. For a 25-passenger bus at $1000, that’s only $40 per person. Finalize your headcount so you don’t pay for unused seats or scramble to add a larger bus last-minute. Travel in the winter off-season like December through February for the lowest prices. Route planning and required equipment like bike racks can increase costs too. Avoid major events like concerts or games where parking fees and traffic delays add hidden costs. Planning ahead helps maximize savings on your Miami bus rental.

Book Your Bus Today

Getting a fast quote is easy with Party Buses Miami. Simply call 954-507-6982 or use our online booking tool to receive an instant price estimate tailored to your specific needs—specify the date, start and end locations, passenger count, and any special amenities you require. Within seconds our system will crunch the numbers and provide a quote for your review. Prefer to speak with a live booking agent? No problem, our experts are standing by 7 days a week to walk through options and provide a custom quote over the phone. We know booking transportation for large groups can feel overwhelming—let our simple quoting process take the stress out of event planning. With real-time pricing at your fingertips, you can easily compare vehicles, weigh costs and extras, and reserve your ideal bus rental hassle-free.

Sample Trip Quotes

To give you a ballpark idea, here are some sample quotes for requests we’ve gotten from our customers:

Example #1:

The principal of a middle school in Miami is organizing a field trip for 120 students to visit local colleges and experience campus life. She charters three 40-passenger buses from a local company, Campus Tour Transport, to shuttle students and chaperones between campuses over two days. The quote for the bus rental is $250 per hour, with a minimum of 8 hours per bus each day. For three buses rented for 16 hours total, the cost comes out to $12,000. The principal tips 10% at the end of the trips, adding another $1,200. The total transportation cost per student is about $115 for transportation.

Example #2:

A large pharmaceutical company is hosting their national sales meeting in Miami for 350 attendees. They want to arrange group transportation for various evening events during the 3-day conference. We provide a quote for an executive coach bus rental to transport groups between their hotel and a private yacht cruise one evening. The 56-passenger coach bus would be $275 per hour, with a 5-hour minimum. For the hours of 6 PM to 1 AM, the total would be $1,650. We also quote a 36-passenger mini coach for a trip to a Marlins baseball game another night. The mini coach is $225 per hour, again with a 5-hour minimum. For the hours of 5 PM to 11 PM, the total would come to $1,350. With complimentary bottled water, satellite TVs, leather seats and professional team, our luxury buses enhance their Miami corporate event experiences.

Example #3:

The Miami Heat basketball team is planning an end-of-season trip as a reward for the players and staff. The organization decides to charter two 56-passenger buses to transport the team around Miami for sightseeing and team bonding. They book the charter buses for 8 hours at a rate of $350 per hour per bus, bringing the total to $5,600. The itinerary includes visits to top attractions like South Beach, Little Havana, and a harbor cruise. With 45 players and staff attending, the cost per person comes out to about $120. At the end of the fun-filled day, the Heat’s general manager tips 10%, adding an extra $560. The total cost for the Miami charter bus rental for the basketball team’s day outing comes to $6,160.

Example #4:

A group of six friends from New York decide to take a quick weekend getaway to Miami. They contact a local charter bus company to arrange transportation for a full day of sightseeing on Saturday. The group requests pick-up from their hotel at 10 AM to start their tour. Their customized eight hour itinerary includes stops at South Beach, Wynwood Walls, Vizcaya Museum and Gardens, and finishing up with dinner in Little Havana. The charter bus company quotes them $225 per hour for the full size coach bus, including the our team and bottled waters. For the full eight hour day trip exploring iconic Miami attractions and neighborhoods, plus team tip, the total comes out to $1,980. The friends split it six ways, making it just under $330 each for a jam-packed Miami sightseeing adventure with no hassles over directions or transportation.

Example #5:

Maria and Juan are getting married in Miami next spring. They expect 150 guests to attend their beachside ceremony and reception. To transport their wedding party and out-of-town guests, they decide to rent a charter bus. The bride contacts Party Buses Miami to inquire about prices. For their Friday night bachelor and bachelorette parties, Maria rents a 30-passenger party bus with leather seats, neon lights, and a high-end sound system for 5 hours at $350 per hour, totaling $1,750. On Saturday, Juan rents a 56-passenger charter bus to shuttle wedding guests between the hotel, ceremony, and reception from 9 AM to midnight at $400 per hour for a total of $4,800. With a generous 15% tip, the total for their Miami charter bus rentals comes to $6,720. With reliable, comfortable transportation arranged, Maria and Juan can relax and focus on celebrating their big day.